BrainFinance is a leading financial technology company that provides responsible and constructive credit solutions to consumers. We are redefining access to credit through our revolutionary technology that utilizes machine learning and automation capabilities to offer better and simpler financial services to everyone.
A true innovation lab, our team consists of financial experts, data geeks, mathematicians, computer scientists, and software engineers, all working together to bring fair and transparent credit solutions to the masses.
Here's what we're looking for
We are looking for an experienced Executive Assistant to join our team and make a direct impact.
In this role, you will be the right hand to our Co-Founders, ensuring everything runs smoothly and efficiently. You will work closely with our teams and play a key role in optimizing our daily operations.
We’re seeking someone highly organized, detail-oriented, and able to manage multiple tasks simultaneously. As the main point of contact, you must demonstrate diplomacy, maintain confidentiality, and possess excellent interpersonal skills.
Your daily responsibilities
- Plan and organize meetings, events, and appointments for the executive team, proactively managing the agenda & schedule;
- Draft, review, and format administrative documents, reports, and presentations for meetings;
- Screen calls, manage emails, and ensure clear communication between the executive team and departments;
- Track administrative projects, create schedules, monitor deadlines, and prepare reports;
- Coordinate events, business trips, and handle all related logistics;
- Ensure teams follow up on actions decided in meetings and prepare progress reports;
- Organize and archive administrative and confidential files;
- Identify and implement improvements to streamline processes and enhance efficiency;
- Perform additional tasks to support the Co-Founders, including handling personal errands.
Your skills and experience
- College diploma in secretarial studies or equivalent experience;
- Minimum of 5 years of experience as an executive assistant;
- Ability to work independently and manage multiple tasks simultaneously;
- Proficiency in Word, Excel, and PowerPoint;
- Excellent written and verbal communication skills in French;
- Ability to innovate and optimize processes.
Perks and benefits
- Group Insurance (Health and Dental)
- Retirement Savings Plan (RSP)
- Virtual healthcare
- Employee Assistance Program (EAP)
- Hybrid - Office / remote (the team is in the office on Wednesdays)
- Additional Days off (Moving day, Birthday, 5 personal days)
- Health and Wellness Program
- Office perks: Event Coordinator responsible for social activities, 5-7, snacks provided, yoga and meditation room
- Paid subscription to training tools
- Benefits for public transportation (Bixi, Opus)
- Modern open plan office with pin pong, and pool table
- A friendly and relaxed working environment
